This role ensures that the assigned Leadership Team member(s) and other department leadership operate efficiently and effectively by providing cross-functional administrative support in a fast-paced work environment. This key individual will manage multiple deliverables, commitments, and correspondence in support of the function's needs and foster an overall high-performing work environment for the executive and the functional team(s).
High-Performance Calendar Management- Manages and serves as the gatekeeper for all executive (L14+) calendar needs across multiple time zones and business unit partners, including global travel, global meetings, weekly meetings, and day-to-day meeting requests.
- Proactively anticipates the needs of executives and takes the initiative to perform tasks with little supervision and provide innovative ideas and solutions when needed.
Departmental Needs- Routes or answers correspondence not requiring executives' attention; analyzes situations and responds accordingly.
- Coordinates team building programs, manages department meetings, and drives culture initiatives.
- Supports onboarding logistics for new functional team members.
- Manage office supplies and order as needed or requested.
- Reviews and tracks expense reports and code and track invoices.
- Provides support for functional team members visiting from other markets internationally.
- Sets up new local and international vendors for cost center accounts in partnership with Accounts Payable.
- Supports and assists the Leadership Team (LT) with outside boards as required.
- Act as a trusted partner to the KFC US LT and other KFC US Executive Assistants.
Travel Arrangements & Visas- Creates all travel arrangements, including international and domestic flights and lodging.
- Obtains and oversees all visa documentation for travel in partnership with the immigration team.
- Coordinates international and domestic travel agendas and provides itineraries.
- Monitors and adheres to all international travel regulations when organizing travel.
What You Bring to the Table:- Education/Certifications
- Preferred: Bachelor's degree
- Experience
- Required:
- 5+ years of administrative experience with extensive knowledge of general office practices
- General understanding of corporate collaboration and business acumen
- Experience working with Global business and managing International time zones
- Superior software skills including Microsoft Office products and the ability to compose, type, and proof a variety of letters, documents, and presentations with minimal supervision
- Solution-oriented mindset
- Flexibility, detail and results orientation, and strong follow-through skills
- Highly organized with the ability to perform multiple tasks and handle changing priorities successfully in a fast-paced environment
- High degree of integrity when dealing with confidential and sensitive information
- Ability to communicate effectively within all levels (both written and verbal) and excellent interpersonal and leadership skills
- High integrity and work ethic
- Excellent collaboration skills
- Preferred:
- Prior experience supporting executives
KFC Corporation is an Equal Opportunity Employer. Applicants for all job openings are welcome and
will be considered without regard to race, gender, age, national origin, color, religion,
disability, military status, or any other basis protected by applicable federal, state or local
law. An offer of employment may be contingent upon a satisfactory background check and proof of
employment eligibility. Restaurant-specific positions are available at both corporate and
franchised KFC locations. Those applying for a position with a franchisee or licensee of KFC are
not applying for to work at KFC Corporation or any of its affiliates. Franchisees and licensees
are independent business owners and employers who are responsible for their own employment
practices, including setting their own wage and benefit programs.
